Data Privacy Policy

The protection of privacy is a very important concern for us. This data protection declaration provides information on the processing of your personal information in connection with the use of our website and the associated functionalities provided, such as for example the opportunity to make contact with us, to take part in a contest or in a competition (subsequently referred to collectively as “website”).

Responsible party

The website is operated by ZOTT SE & Co. KG (“ZOTT”), with its business premises in Dr.-Steichele-Straße 4, 86690 Mertingen, Germany. ZOTT is responsible for processing your personal data. ZOTT has appointed Mr Michael Märsche as data protection coordinator.

Categories of data

ZOTT processes the following categories of data as part of your use of the website:

Protocol data such as your IP address including details of the request to our website such as the date and time, status and the quantity of data transmitted, information on the browser you used (browser type and version number), and details of the website you used to reach our website. ZOTT stores this data in a log file every time you refer to the website. ZOTT is unable to allocate this data to individual, identifiable persons without any further, additional, information, such as for example information from an internet provider through the owner of the link, which ZOTT normally and without a specific cause (such as suspicion that the law has been infringed) does not have.

Cookies, in order to extend the range of the website’s functions and to make its use easier for you. Cookies are small text files that are stored on your computer. Most of the cookies used by ZOTT are deleted from the hard drive after the browser session has ended (session cookies). In addition, ZOTT also uses so-called permanent cookies that remain on your terminal in order to recognise you again on your next visit. You are able to prevent the storage of cookies on your terminal by altering the settings on your browser accordingly.

ZOTT uses the following categories of data when you contact us by means of the contact form provided on the website: given and family name, e-mail address and your reason for making contact; also your address, should you provide this information to us.

Should you use our website in order to participate in a contest or a competition, ZOTT only records the personal data required for the specific competition, subject to the principle of data economy. Since this varies depending on the competition, the specific data is determined by the relevant conditions for participation that may be retrieved from the website at the appropriate time.

Should you provide us with a photograph or video of yourself as part of a contest or competition, ZOTT collects the following information from you:

Should you send us a photograph of yourself, biometric data may be collected from you, which, using the shape of your face, allow a clear identification and also contain indications of your ethnic origin, religion or health (e.g. the colour of your skin, any covering of the head or spectacles).

Should you send us a video of yourself, your biometric data may also be recorded, namely moving pictures with sound that record your facial characteristics and voice and that show your behaviour. These visual recordings also include indications of your ethnic origin, religion or state of health (for instance, using pictures that show the colour of your skin, any covering of the head or spectacles); sound recordings may also provide indications of your origin (based for example on a dialect, speech defects, accent, level of education). Moreover, a video recording may include biometric data allowing clear identification (e.g. using the shape of your face).

Data protection declaration with regard to the use of social media plugins and Google Analytics: 

Integration of Facebook:

Social media plugins (“plugins”) provided by the social network Facebook Inc., 1601 South California Avenue, Palo Alto, CA 94304, USA (“Facebook”) are integrated into our website. You can recognise this by means of the Facebook logo or the “Like-Button” on the website. Due to your visit to our website, Facebook receives information that you have visited the website together with your IP address. If you now click on the Facebook “Like-Button” on the website whilst you are simultaneously registered in your Facebook account, the contents of the website will be linked to your Facebook profile. Consequently, Facebook is able to link your visit to the website to your user account. The data is forwarded irrespective of whether you have an account with Facebook or not. Zott draws your attention to the fact that, as the website provider, it has no influence on the data collected and the data processing events nor is it aware of the full extent of the data collected, the purposes of its processing or the time during which the data is stored. Facebook stores the information collected about you as user profiles for the purposes of advertising, market research, and/or the design of its website according to requirements. This kind of evaluation is carried out principally in order to inform other Facebook users of your activities on our website. You have a right to object to the creation of these user profiles, whereby you must refer to Facebook in order to exercise this right. Through the Facebook plugin, Zott offers you the opportunity to interact with the social network and other users, so that Zott can improve its offer and make it more interesting for you as a user. The legal basis for the use of the Facebook plugin is article 6 para. 1 clause 1.f) GDPR. We recommend you always log off after using Facebook, especially in order to avoid the allocation of your surfing behaviour to your profile described above. You can receive additional information on the purpose and extent of Facebook’s data collection and processing in Facebook’s data protection declaration under the following link: https://www.facebook.com/policy.php.

Use of Instagram:

Our website is also linked to the functions provided by the services of Instagram Inc., with its business address at 1601 Willow Road, Menlo Park, CA, 94025, USA (“Instagram”). You can recognise this by the colourful logo. If you are logged into your Instagram account, by linking or hash-tagging Zott ’s contents, you can allocate them to your user account. In this way, Zott receives information and analyses from Instagram concerning your user behaviour on Instagram. Zott uses this information in order to improve its offer. Zott has no influence over the transmission of the data and the use Instagram makes of your data and refers to http://instagram.com/about/legal/privacy/ in order to obtain further information on Instagram’s data protection declaration. Instagram stores the data about you collected in the form of user profiles and uses this information for the purposes of advertising, market research and/or in order to design its website according to requirements. This kind of evaluation is carried out principally in order to inform other Instagram users of your activities. Zott offers you the opportunity to interact with the social network and other users through Instagram, so that Zott can improve its offer and make it more interesting for you as a user.

Integration into the services provided by YouTube

We have integrated YouTube videos provided by YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA on our website that are stored under http://www.youtube.com and that can be played directly from our website. As a result of a visit to our website, YouTube obtains the information that you have referred to a sub-clause of our website. YouTube stores the information collected about you as user profiles and uses this information for the purposes of advertising, market research and/or in order to design its website according to requirements. The data will be transmitted irrespective of whether YouTube provides a user profile through which you are logged on or whether no user account exists. Should you have a YouTube user account and not wish to have anything allocated to your profile, you must log off before activating the YouTube button.  Your user profile is analysed, even if you are not a logged-on user, particularly in order to create tailored advertising and in order to inform other YouTube users of your activities on our website. You are entitled to object to the creation of this user profile, whereby you must refer to YouTube in order to exercise this right. Zott has no influence over the transmission of the data and the use YouTube makes of your data and refers to the link https://policies.google.com/privacy in order to obtain further information on YouTube’s data protection declaration.

Google Analytics

ZOTT uses Google Analytics on its website, a website analysis service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google Analytics uses cookies. The information generated by the cookie through your use of the website (including your IP address) is transmitted to a Google server in the USA and stored there. Google will use this information in order to analyse your use of the website, to prepare reports for ZOTT on website activities and to provide other services associated with the use of the website and the Internet. Google might also transmit this information to third parties, should this be stipulated by law or should third parties process this data on behalf of Google.  You can prevent the installation of cookies by selecting an appropriate setting of your browser software. ZOTT would like to point out however that in this case you might not be able to use the full range of functions provided on this website. You may object to the processing of your data at any time, to come into effect for the future. You can also prevent the recording of data initiated by the cookie and based on your use of the website as well as its processing by Google by downloading and installing the available browser plugin under the following link: http://tools.google.com/dlpage/gaoptout. ZOTT uses Google Analytics in order to analyse the use of our website and in order to be able to carry out regular improvements. The statistics obtained in this way enable us to improve our offer and to make it more interesting for you as a user. The legal basis for the use of Google Analytics is article 6 para. 1 clause 1. f) GDPR.  You can read in detail how Google uses your personal data by referring to: https://policies.google.com/privacy/partners.

Use of Facebook Custom Audiences

As part of our Internet facility, we use the remarketing function “Custom Audiences” provided by the social network Facebook. This enables users’ behaviour to be traced by displaying interest-related advertising as part of your use of your Facebook profile and that of other websites that also use this procedure. This enables us to follow interests in order to display advertising that is of interest to you to make our website more interesting for you. Your browser automatically establishes a direct link to the Facebook server based on the marketing tools used. We have no influence on the scope and additional application of the data collected as a result of the use of this tool by Facebook and therefore provide the following information in accordance with our knowledge of the situation: as a result of the integration of Facebook Custom Audiences, Facebook receives the information that you have referred to the relevant website on our Internet facility or that you have clicked on an advertisement of ours. Should you be registered as a user with Facebook, Facebook is able to allocate your visit to our website to your profile. Even if you are not registered with Facebook or have not logged on, it is possible that Facebook is able to learn and to store your IP address and additional identifying characteristics. It is possible to deactivate the function under https://www.facebook.com/settings/?tab=ads. The legal basis for the processing of your data is article 6 para. 1 clause 1.f) GDPR. Additional information on the processing of data may be found under https://www.facebook.com/about/privacy.

The purpose and legal basis for processing

Your personal data is processed in order to enable you to use the website, to avoid and to remedy malfunctions in the website as well as for optimisation on the basis of users’ conduct.

Should you wish to make contact with us through the website or should you have registered participation in a contest or competition, ZOTT also processes your personal data for the purpose of providing you with the desired information in order to enable you to participate in the contest or competition.

The legal basis for the processing is provided by the conditions governing use of the website, participation in contests and competitions in accordance with article 6 para. 1 clause 1.b) of the General Data Protection Regulation (“GDPR”) and your consent depending on the nature of the use in accordance with article 6 para. 1 clause 1.a) GDPR, provided that ZOTT has requested your explicit consent to individual forms of processing in the appropriate place. This may be the case for example should you wish to participate in a contest by means of a photograph/video that shows your image. You may withdraw your consent at any time to take effect in the future by means of an e-mail to datenschutz(at)zott.de.

You will find additional information in the relevant conditions of entry and the information on data protection tailored to the particular situation in every contest or competition.

In addition, your personal data will be processed by Google Analytics and the social media plugins as described above. The legal basis for this processing is article 6 paragraph 1 clause 1.f) GDPR.

Recipients

Employees of  ZOTT and of our service providers Medienpalast Allgäu GmbH & Co. KG (Heisinger Straße 12, 87437 Kempten, Germany, https://www.medienpalast.net/) and Megaspace Internet Services GmbH (Max-von-Laue-Str. 2b, 76829 Landau / Pfalz, Germany, http://www.megaspace.de/), which are responsible for technical administration, maintenance and further development, have access to your personal information.

Should you make contact with ZOTT or register participation in a contest or competition, employees who are responsible for processing the relevant process may also have access to your personal data. These service providers are explicitly referred to by name together with their address in the relevant conditions of entry and the appropriately tailored information on data protection relating to the contest or competition.

ZOTT also employs external IT service companies in order to maintain its IT systems who may obtain access to your personal data as part of their work. The same applies to the hosting provider. In addition, employees of the banks that administer our and your bank accounts as well as Google and the operators of social media plugins may access your personal data, as described below. We expressly draw attention to the fact that the nature and the manner of processing by Google and the providers of the social plugins are outside the area for which ZOTT is responsible.

Transmission

Subject to the transmission of use data to the USA described below in connection with Google Analytics and the social plugins, ZOTT will not transmit your data to a third country outside the EU. Such a transmission will only take place should ZOTT be required to do so by law or an official order or should it be necessary to forward data as part of your use of the website.

For how long are personal data stored?

Your personal data will be deleted if you have revoked your consent to processing or should it no longer be necessary to store the personal data in order to fulfil the purpose associated with its processing. Cookies will be deleted dependent on their function and the purpose for which they are used. You can obtain information on the expiry date of the different categories of cookie under our Cookie Guideline.

Data obtained in connection with establishing contact will be deleted after three months.

Data obtained in connection with your participation in a contest or competition will be deleted three months after these events have finished. ZOTT will delete photographs and videos that we have received from you and that include personal data after three months, unless you revoke your consent; in this case, your photograph or video recording will be deleted or made unrecognisable by pixilation within two weeks.

Your personal data obtained as part of Google Analytics and the social media plugins will be deleted in accordance with the data protection declaration issued by the relevant operator.

Your rights

You may contact ZOTT by letter or by e-mail under datenschutz(at)zott.de in order to exercise the following rights:

  • Information on your data in order to check and verify them,
  • Receipt of a copy of your personal data,
  • Correction, deletion or restriction on processing, this also includes the right to alter incomplete or incorrect data by way of appropriate notification,
  • The right to object to processing,
  • You can receive the data you provide in a structured, standard and mechanically readable format and transmit this data to some other responsible party, provided you have given your consent to the processing or the processing is based on a contract.

You are also entitled to complain to a regulatory authority in connection with the processing of your personal data.

Why are your personal data collected?

ZOTT needs your personal data in order to enable use of the website and your participation in contests and competitions. You have the opportunity to refuse to provide your personal data or to provide ZOTT with incomplete data. This may however entail ZOTT being unable to enable you to use the website or to use it fully or that you may be unable to participate in a contest or competition.

Automatic decision-making and profile creation

ZOTT will not use your personal information for the purpose of automatic decision-making. Nor will ZOTT create any profiles from your personal data. This will also apply in particular should you have sent us a photograph or a video.  Zott draws attention to the fact that Zott itself does not use any identification software and that biometric data is not subsequently evaluated. Zott would like however to draw your attention to the fact that it cannot be excluded that a social network uses such software. Your user behaviour evaluation by means of Google Analytics and Facebook Custom Audiences is affected by abbreviating the IP address so that allocation to a particular individual is no longer possible.